Fleet management software for contracts, maintenance and costs.
Echoes Fleet Agent keeps every vehicle’s lease, service plan and costs on one planner. Start with the registration documents and spreadsheets you already have, and add live manufacturer data when you are ready, with no hardware to install.
No hardware to install
GDPR · hosted in Europe
Echoes Fleet Agent in brief
Echoes Fleet Agent is fleet management and maintenance software for companies in Europe that run car and van fleets. It is designed first for fleets of 50 to 250 vehicles and scales to larger ones. It keeps every vehicle’s lease, maintenance plan and costs on one planner, reads registration documents automatically and uses manufacturer data from nearly 40 brands, with no hardware to install. Fleet Agent is made by Echoes, part of the Moving Intelligence Group.
Manufacturer brands
Nearly 40
Hardware
None
Languages
EN FR DE NL ES
Data hosting
Europe · GDPR
Day to day
Four things that slip in every fleet, and how Fleet Agent fixes them.
Leases spread across lessor portals.
Fleet Agent puts every lease, from every lessor, on one planner alongside your owned vehicles.
Service dates in a spreadsheet.
Fleet Agent sets reminders by each vehicle’s engine type, by mileage or time, ready to book.
Repairs and invoices lost in email.
Fleet Agent keeps a service book for each vehicle, with garage, price and odometer reading.
Mileage nobody checks against the contract.
Fleet Agent projects every lease to contract end and flags vehicles running over or under their allowance.
Everything your fleet team manages, in one place.
01
Fleet administration and lease contract management
Add vehicles one by one or in bulk: drop in registration certificates as photos or PDFs, or an Excel or CSV list. Automatic recognition extracts the details and shows them for review before any vehicle is created. Each lease records the lessor, monthly rent, delivery and end dates, and the mileage allowance.
No manufacturer activation needed
02
Fleet maintenance scheduling
As fleet maintenance software, Fleet Agent sets service reminders that follow each vehicle’s engine type and trigger at the first threshold reached, by mileage or by time since the last service. Connected vehicles add alerts from the dashboard, and any alarm can become a planned action in the vehicle calendar.
Adjust thresholds vehicle by vehicle
03
Fleet cost and contract control
Follow mileage used against each lease allowance and see projected kilometres at contract end, with an estimate of the overrun cost. Contracts ending within 90 days surface on the dashboard. Every service records garage, price and odometer, so annual service spend per vehicle builds itself.
You can also manage your invoices
From first upload to a planned fleet.
1
Add your vehicles.
Photo, PDF, Excel or CSV. Choose which Echoes products each vehicle uses.
2
Plan every action.
Reminder rules, alarms and your own tasks, such as seasonal tyre changes, in each vehicle’s calendar and the fleet planning view.
3
See what it costs.
Contract status, service history and spend, in a dashboard your team arranges its own way.
What is inside Fleet Agent.
Configurable dashboard
Choose the widgets your team needs and arrange them by drag and drop.
Vehicle calendar
Every planned service, test and task for a vehicle, month by month.
Fleet planning
All planned actions across the fleet in one view.
Service reminder rules
Defaults for filters, brakes, tyres, roadworthiness tests such as the MOT and more, editable per vehicle.
Alarms
Service, contract and fault-code alarms per vehicle, which you can plan, snooze or clear.
Lease contracts
Rent, dates, allowance, mileage used and the projection at contract end.
Service book
Completed services with garage, price and odometer reading.
Invoices
Keep every invoices with the vehicle it belongs to.
Smart Money
Calculate the savings your team makes through better fleet management.
Fleets and users
Group vehicles into fleets, give colleagues access, and filter by make, product or connection status.
The agent
Fleet Agent at work.
Ask your fleet a question. Get the answer with the figures behind it.
The agent reads your documents, sets the reminders, plans the actions and flags lease overruns. Ask it anything about your contracts, services or vehicles in plain words: it checks your data and answers with the vehicles, dates and costs concerned. You confirm, snooze or change each action.
Which vans are due a service this month?
Which leases end before March?
What did we spend on servicing in 2026?
Works with the data you have today.
On its own
Documents, spreadsheets and odometer readings entered by drivers. Useful for vehicles that are not yet connected.
With Echoes manufacturer connectivity
Live odometer and maintenance data straight from the manufacturer, with no device to install, across nearly 40 brands.
See real-time telematics in CarFleet
Built for the people who keep the fleet running.
Fleet managers
Fewer spreadsheets and chasers. One place to see what is due, for each vehicle and across the fleet.
Finance
Lease exposure and service spend per vehicle, with mileage overruns flagged months ahead.
Operations
Planned maintenance and fault alerts that keep vehicles on the road.
For company car, service and LCV fleets.
Corporate fleets
Lease-heavy car fleets with many lessors and handback dates.
Utilities
Large van fleets, where a missed service leaves a crew without a vehicle.
Telecoms and IT services
Field technicians whose uptime protects your service levels.
Trades and HVAC
Busy teams that cannot spend mornings arranging repairs.
Last-mile delivery and logistics
High-mileage vans that run through lease allowances fast.
Which fleet management software is right for your fleet?
Fleet management and maintenance software comes in three families, and the right one depends on what you need to manage: where your vehicles are, or what they need and what they cost.
| Admin fleet software | Telematics platforms | Lessor portals | Echoes Fleet Agent | |
|---|---|---|---|---|
| Main job | Contracts, costs, compliance | Location, driving, alerts | One lessor’s contracts | Contracts, maintenance and costs planned on one agenda, with real-time telematics through CarFleet |
| Where vehicle data comes from | Entered by people | A box, or manufacturer data | The lessor | Manufacturer data from nearly 40 brands, or your documents |
| Hardware | None | Usually a box | None | None |
| Every lessor and owned vehicles | Yes | Partly | No | Yes |
| Lease mileage projection | Often from declared mileage | Not their core | For its own contracts | From real odometer readings |
Best fit. Echoes Fleet Agent fits companies running around 50 to 250 cars and vans, often leased from several lessors, who plan services and track leases in spreadsheets today. Larger fleets use it by splitting their vehicles into several fleets.
Not the best fit if you mainly need live tracking or fuel and energy consumption. Start with telematics instead, such as Echoes CarFleet.
What fleet teams say.
We chose Echoes because it doesn’t require any external hardware installation (and therefore no installation costs or the hassle of maintaining a database).
CC
Christina Carpens
Chief Operating Officer, Sixt Denmark
Receive more information about Echoes Fleet Agent.
5,000+
companies equipped
850,000
connected vehicles
Nearly 40
compatible brands
Frequently asked questions.
Still unsure? Talk to our team.
What is fleet management software?
Fleet management software brings together everything about a company’s vehicles: contracts, maintenance, costs, mileage and documents. It helps the fleet team plan services, follow spending and see deadlines coming, instead of rebuilding them from spreadsheets and emails.
What is vehicle lifecycle management?
It covers a vehicle from registration and contract start to handback or resale: servicing, tests, costs and contract terms along the way. Echoes Fleet Agent puts that on one planner for each vehicle.
Do I need telematics or a device?
No. You can start with registration documents and spreadsheets. Connecting vehicles through Echoes manufacturer data adds live odometer readings and fault-code alerts.
How do I add my vehicles?
Upload registration certificates as photos or PDFs, or an Excel or CSV list. Several files can be processed at once, and you review the extracted details before any vehicle is created.
How are maintenance reminders calculated?
Each operation, such as an oil filter or a roadworthiness test, has a mileage or time threshold, and the reminder triggers at whichever comes first. If the engine type is not set, generic thresholds apply until you add it. You can change thresholds per vehicle.
Can it warn me about lease mileage overruns?
Yes. It compares mileage used with the contract allowance, projects kilometres at contract end and estimates the overrun cost, so you can reassign or re-plan the vehicle in time.
Which brands work with connected data?
Echoes connects to nearly 40 manufacturers, and our team confirms coverage for your fleet before you start.
I already use CarFleet. What changes?
Echoes Fleet Agent opens in the same Echoes workspace with your vehicles already listed; you choose which products each vehicle uses.
How much does fleet management software cost?
Most fleet management software is priced per vehicle per month. Echoes Fleet Agent price depends on modules and fleet size, with no hardware to buy and no installation fees.
How does fleet management software help reduce TCO?
TCO, or total cost of ownership, is everything a vehicle costs over its time in your fleet. Echoes Fleet Agent shows lease costs, servicing and mileage overruns vehicle by vehicle, so you avoid end-of-contract penalties, plan maintenance before a breakdown and spot the vehicles that cost the most.
Is my data secure?
Echoes complies with the GDPR and hosts data in Europe.
How long does setup take?
Most of the work is uploading your documents; automatic recognition does the rest. Most fleets are up and running within a few minutes.
What is the best fleet management software for a mid-sized fleet?
There is no single best tool; it depends on what you manage. For 50 to 250 cars and vans, look for software that starts from your existing documents, covers every lessor, uses real mileage from the vehicle rather than declarations, and needs no hardware. Echoes Fleet Agent is built around those four points.
Is Echoes Fleet Agent suitable for large fleets?
Yes. Above 250 vehicles, you split the fleet into several fleets, each with its own users, and follow everything from the fleet planning view.
Which fleet management software works without hardware?
Software that reads data from the vehicle’s factory-fitted connectivity needs no box. Echoes Fleet Agent uses manufacturer data from nearly 40 brands, and works from documents alone for vehicles that are not connected.
Is there fleet management software that uses manufacturer (OEM) data?
Yes. Several telematics platforms now read manufacturer data; Echoes Fleet Agent uses it to run the admin itself, with lease projections from the real odometer and maintenance alerts from fault codes. Echoes has 850,000 connected vehicles today.
Which fleet management software is available in several European languages?
Echoes Fleet Agent is available in English, French, German, Dutch and Spanish.
Who makes Echoes Fleet Agent?
Echoes, the OEM-native fleet platform of the Moving Intelligence Group, which also includes TDS Ultra and Moving Intelligence. Echoes also makes CarFleet for real-time telematics, CarLocate for geolocation and security, and CarCollect, a vehicle data API.
See Echoes Fleet Agent in action.
In a 30-minute demo, we show you on our own fleet what is due, what each lease looks like at handback and what servicing costs.