Echoes

Echoes Logo
Menu

2025 Vehicle Benefit-in-Kind: Automated Logbook

In light of the 2025 tax reform on benefits in kind, switch to the actual cost method and save up to several thousand euros per vehicle.

Discover our 100% digital logbook for simple, reliable, and device-free real-time calculations, integrated with manufacturer data.

Request a demo
Maintenance 1 dark blue with blue accents

Simplify your transition to floating-point calculations

La réforme 2025 de l’AEN est là. Le calcul au forfait devient un piège fiscal pour 8 entreprises sur 10. Simplifiez votre passage au calcul au réel avec notre journal de bord connecté, fiable et 100% automatisé

Maintenance 2: dark blue with blue accents

Earn over €2,000 per vehicle

Save up to over €2,000 per year per vehicle in employer contributions

Thumbs up, dark blue with blue accents

100% URSSAF-compliant

100% compliant with URSSAF requirements

Gearwheel 1: Dark Blue with Blue Accents

One-click classification

Simple app for your employees (1 click = business/personal trip)

Recevoir plus d'informations sur le journal de bord

A connected logbook to make the transition to the real world easy

Our Vehicle Benefits app automatically tracks trips and lets your employees log them in just a few seconds. You can view all business and personal trips in an intuitive platform to generate monthly reports and payroll exports with a single click.

Automatic trip logging via OEM data or connected tracking.

Super easy professional and personal registration via the mobile app.

URSSAF reports and payroll are ready for your HR and Finance teams.

Privacy is respected for employees' personal travel.

Try the simulator

A solution designed for CFOs, HR professionals, and business leaders

For Chief Financial Officers (CFOs)

Keep your payroll costs under control with accurate, auditable data. Gain clear budget visibility, simulate the impact of reforms, and achieve an immediate ROI on every vehicle.

For HR & Payroll Managers

No more manually collecting paper logs or Excel files. Automate the collection of business and personal travel data, secure your expense reports, and generate reliable exports for payroll with a single click.

For employees

Offer a simple, transparent tool that ensures accurate calculation of the benefit in kind and a potential reduction in income tax. Employees can view their trips, understand the figures, and gain confidence in the system.

Echoes Logbook vs. Paper Logbooks and GPS Apps

Not all tools are created equal when it comes to justifying your personal mileage. Here’s why a connected logbook based on vehicle data makes all the difference.

Criterion Paper notebook / Excel GPS app on a phone Echoes Log (OEM Data)
Data reliability Weak, declarative Average (phone GPS) Excellent (manufacturer's data)
Risk of fraud or oversight High High Very low
Compatibility N/A N/A More than 90% of newer vehicles
Cost to the employee High Average Minimal (previously saved routes)

How Echoes collects fleet data

Echoes collects data from connected cars, either directly from automakers or via built-in devices, regardless of the car's make or model. This data is standardised into a universal format, enabling all mobility services to unlock the hidden value of their fleet data within minutes. 

The implementation

Whether you’re already a CarFleet customer or not, setting up the Echoes logbook involves just a few simple steps.

1. Connexion des véhicules
Direct connection to manufacturer data for over 90% of vehicles registered after 2018; for the rest, installation of a compatible device to integrate them into the same platform.
2. Activation de l’app "Journal de Bord"
Your employees download the Avantage en Nature Véhicule app, which automatically tracks their trips and lets them categorize them as business or personal.
3. Exports et contrôle
You track personal and business mileage, calculate the actual value of the benefit in kind, and export the supporting documents each month for URSSAF and payroll.

Cost savings for the company and for the employee

By switching to actual mileage calculations using a reliable logbook, both the company and the employee can significantly reduce the taxable benefit in kind, provided that the vehicle’s private use remains below 50%.

  • Reductions in payroll expenses and income tax that can exceed €1,600 per year, depending on the vehicle and its use.
  • Savings of up to €2,000 per vehicle per year when actual mileage is significantly lower than the flat rate.
  • Optimal fleet sizing and selection of more tax-efficient powertrains (electric, clean vehicles, etc.).

The actual mileage allowance is calculated based on the vehicle’s total annual cost, multiplied by the ratio of personal miles to total miles driven, plus any fuel costs covered by the employer. As soon as the proportion of personal use falls below 50%, the actual mileage method becomes more advantageous.

Request a demo

Frequently Asked Questions

1. What changes with the 2025 reform regarding the vehicle benefit in kind?
The 2025 reform increases the coefficients used for the flat-rate calculation, which raises the cost of the benefit-in-kind for company vehicles. To mitigate this impact, it has become essential to switch to an actual-cost calculation based on a reliable logbook.

2. How is the actual value of benefits in kind calculated?
The actual value-in-kind benefit is calculated as the total annual cost of the vehicle (lease or depreciation, insurance, maintenance) multiplied by the proportion of miles driven for personal use, plus the cost of personal fuel expenses covered by the company. This is why it is important to have accurate and verifiable mileage data.
3. Why is a logbook essential?
Without a complete logbook, it is very difficult to document the proportion of private use in the event of an audit. The Echoes logbook automates this documentation and ensures the accuracy of your filings.
4. Is your solution compliant with the GDPR and ensures the confidentiality of trip data?
Yes, employees' personal trips remain confidential while allowing private mileage to be calculated in an aggregated and compliant manner. The platform complies with GDPR and best practice for tracking company vehicles.

5. Is my fleet compatible with your logbook?
More than 90% of vehicles registered after 2018 are compatible thanks to access to manufacturer data. For the remaining 10%, a device can be installed to connect them to the same single platform.